These common mistakes when shipping hazardous materials can end up costing your business a lot of money.

Shipping hazardous materials have very little room for mistakes but very large consequences if done incorrectly. Mistakes when shipping hazmat materials can cause injury, damage to property, or endanger lives, so hazmat shipping should always be handled with tremendous caution.

Safe hazmat shipping is possible but requires diligence, communication, and attention to detail.

These are the most common mistakes companies make when shipping hazardous materials.

• FAILING TO LABEL AND DECLARE GOODS PROPERLY
• NOT ACCOUNTING FOR DIFFERENCES IN MODES OF TRANSPORTATION
• LACK OF FAMILIARITY WITH SPECIFIC REGULATIONS FOR EACH SUBSTANCE
• ASSUMING GOODS AREN’T HAZARDOUS
• LETTING UNTRAINED EMPLOYEES HANDLE HAZARDOUS MATERIALS
• NOT FOLLOWING EXACT INSTRUCTIONS FOR PACKAGING BY THE MANUFACTURER
• THINKING ANY MISTAKES WILL BE OVERLOOKED

DEFINITION OF HAZARDOUS MATERIALS/DANGEROUS GOODS

First, let’s clarify what hazardous materials or dangerous goods are.

Many think of hazardous materials as things like explosives, gasoline, or acids. Yet, many common goods are hazardous when shipped, such as aerosol sprays, nail polish, alcohol, paint, dry ice, or cosmetics. Any substance or material that can pose a risk to health, safety, or property is a hazardous material or dangerous good.

SHIPPING HAZARDOUS MATERIALS VIOLATIONS

Hazmat safety regulations exist to keep people, property, and the environment safe. The Pipeline and Hazardous Materials Safety Administration (PHMSA) handle these regulations.

One reason you don’t want to make any hazardous shipping mistakes? Violations. Currently, hazmat regulation penalties are:

• Maximum civil penalty violation is $84,424 per day, per violation,
• Maximum civil penalty violation that results in death, serious illness, severe injury, or large destruction of property is $196,992 per day, per violation,
• Civil penalty for a violation of hazardous training is $508 per employee, per day.

HAZARDOUS SHIPPING MISTAKE EXAMPLES

Many companies have made hazardous shipping mistakes. Here are some true scenarios. 

Example 1: Online Retailer

Fined $91,000

An online retailer shipped a package by air containing flammable liquid adhesive. The motor carrier discovered the product leaking from its container. The online retailer offered the shipment, not including the required shipping papers or emergency response information. The freight’s packaging was incorrect and not marked or labeled as required. Nor were the company’s employees trained in handling hazmat packages for shipment by air.

Example 2: Chemical Company

Fined $325,000

On two separate occasions, a chemical company shipped undeclared hazardous material that is illegal to transport by air. The chemical company allegedly shipped pints of acrolein, which can become explosive when combined with air. Neither shipment had the required shipping papers or emergency response information. Additionally, one of the shipments was not marked, labeled, or packaged as required. Employee training was also found to be non-compliant.

Example 3: Flooring Company

Fined $63,000

A flooring company shipped a package of hazardous freight. The motor carrier found a package leaking. The flooring company did not provide the required shipping papers or emergency response information, nor did they mark, label, or package the shipment as required. Additionally, employees were not trained to handle hazardous materials.

COMMON HAZMAT SHIPPING MISTAKES

Failing to Label and Declare Goods Properly

Failing to label and declare hazardous goods is one of the most common shipping mistakes. Transparency is critical at every level to ship hazardous materials without mistakes.

All hazardous freight must have the proper UN hazmat labels or hazmat placards to identify their contents. Shippers must also disclose the information on the shipper’s declaration form.

Failing to properly mark, label, and declare your hazardous materials keeps employees from knowing what kind of materials they are handling, which hazard class they belong to, and what kind of precautionary measures they need to take. In the end, improper labeling and declaration can be an endangerment.

Not Accounting for Differences in Modes of Transportation

Regulations on certain hazardous goods and packaging methods can vary based on which mode they’re shipped with.

Take dry ice as an example. It has different regulations when shipped by ground than when by air. Another example is magnetized material. It’s only subjected to regulation restrictions when transported by air due to the interference it can cause to aircraft instruments.

That’s why it’s important to confirm the mode of transportation when shipping hazardous materials before packing, marking, labeling, and documenting everything. This way, you and your logistics provider know the exact shipping requirements needed.

Lack of Familiarity with Specific Regulations for Each Substance

The USDOT provides detailed tables of hazardous materials and their specific regulations for each classification. This includes specific information such as what packaging to use or transportation modes to ship. It’s your company’s responsibility to be knowledgeable and familiar with those regulations. Even still, ignorance of these regulations is a common mistake when shipping hazardous materials.

Assuming Goods Aren’t Hazardous

There are many materials that the average person wouldn’t think of as hazardous. Assuming goods aren’t hazardous materials when they are is a common mistake that happens when employees aren’t properly trained on hazmat and dangerous goods. As a result, they lack the required knowledge to differentiate what is and isn’t hazardous. This risks transporting hazardous material without being packaged, labeled, and communicated in the correct manner.

This mistake has the potential to cause catastrophic consequences depending on the product, the transportation mode, and several other factors. Ensure your employees are trained and when in doubt, don’t assume. Take the extra time to research the material if needed and follow hazardous protocol when applicable.

Some common items that are assumed to be non-hazardous are:

• Magnetized materials
• Lithium batteries
• Contaminated medical equipment
• Dry ice
• Aerosols
• Equipment with gas cartridges or compressed air
• Genetically modified organisms

Letting Untrained Employees Handle Hazardous Materials

What’s the easiest and most important way to avoid hazardous material shipping mistakes? Make sure your employees are trained in hazmat shipping.

Many of these mistakes happen due to untrained employees handling hazmat shipments. Therefore, employees need to undergo formal training and show competence under supervision before handling hazardous goods on their own. Additionally, employees should frequently be reeducated to stay keen on hazmat shipping requirements.

Not Following Exact Instructions for Packaging by the Manufacturer

Hazardous material packaging is designed to meet regulatory requirements. Many hazmat packaging manufacturers will include detailed instructions on how to use their packaging for safe and compliant shipping. It’s important that employees have access to these instructions and understand them completely.

Thinking Any Mistakes Will be Overlooked

It can be easy to think your business won’t get caught with a hazmat shipping violation. Yet, as noted by the examples above, it can and does happen. As the U.S. government remains vigilant in cracking down on hazmat shipping violations, fines continue to increase, making it even more financially smart to stay compliant. Not to mention that those violations can cause harm to the environment or people. No matter what, risking a hazmat shipping violation is never worth it.

AVOID HAZARDOUS SHIPPING MISTAKES WITH AN EXPERT

Everyone makes mistakes sometimes, but when it comes to shipping hazardous materials, it’s crucial to do all you can to reduce them. Now that you know the most common mistakes when shipping hazmat, you can be more aware of avoiding them.

An easy way to help stay compliant when shipping hazardous materials is partnering with an expert knowledgeable in its regulations, like Trinity Logistics. We’ve been in the business of arranging hazardous shipments in several modes for over 40 years. We’ve also been Responsible Care certified since 2009.

If you’re looking for a reliable partner to help you with shipping your hazardous materials, consider Trinity Logistics. We can help take the guesswork out of keeping your hazmat shipments compliant.

Whether you’re at a local restaurant, a holiday party, or spending a Friday night on the town, you, or someone you know is having a drink. And no, we’re not talking about a glass of water or soda. We’re talking about alcohol, including beer, wine, spirits, liquors, and liqueurs. What does it take to get alcohol from manufacturing plants to stores and restaurants for consumers?  In order to ship alcohol safely, there are many rules and regulations to follow.   

Do We Even Drink That Much? 

In the United States alone, people who are 21 years and older consumed 7.8 billion gallons of alcohol in 2018, according to a report by the National Institute on Alcohol Abuse and Alcoholism. Breaking this down, means 6.3 billion gallons of beer, 900 million gallons of wine, and 570 million gallons of spirits consumed. So, shipping alcohol is a continued need and one that is only going to grow. Since the pandemic hit in 2020, the volume of consumed alcohol increased at least two percent year-over-year.  

The Production 

In the United States alone, the alcohol beverage industry handles more than 4 million jobs and generates almost $70 billion in revenue. This number is only going to grow but beers, wine, and spirits are all different for the consumer.  

Beer 

This sector has been dominated by big brand names ever since the beginning. Big brands like Bud Light, Coors Light, Budweiser, and Corona all make life hard for those small-town local breweries. 

While 2021 was a record year for small-town businesses with 710 openings and only 176 of their doors closing across all 50 states, they still face a tall hill to climb. In this situation, it’s David versus Goliath. Big beer companies have the brand reputation, the capital, the marketing, and all the business. Therefore, small breweries must compete not only with them but with other small local breweries to make it in the industry. 

However, with everything against them, many consumers prefer a unique-tasting beer compared to the very recognizable Bud Light can.  

While small breweries open their doors to everyone, their target audience for their beer is individuals in their twenties, thirties, and early forties. These individuals (especially Millennials) are more likely to try new drinks and prefer ones that have different flavor profiles such as sweet, salty, sour, hoppy, spicy, and more. This shows because, in 2021, the volume growth in small breweries grew by 7.9 percent and produced 24.5 million barrels of beer.  

Wine 

The wine market is as competitive as the beer field, where big brand names are a household stable with new vineyards and wineries opening across the United States.  

Some of the biggest names in this sector are Franzia, Barefoot Cellars, Twin Valley, and more. The wine sector is expected to see significant growth. In 2021, the market was worth $417.85 billion and is expected to grow 6.4 percent year over year. So, while one may face the challenge of competing with big brand names, if a quality product is produced, there is great potential. 

Spirits 

The spirits industry also referred to as hard liquor, is a sector that made $135.78 billion in 2021. This sector has a lot more variety, including spirits such as vodka, tequila, rum, whiskey, gin, and more. Within each of these categories, they all have well-known competitors, meaning each one presents unique and complex challenges for those within the sector.  

But, How Does Shipping Alcohol Work? 

Whether you make beer or spirits or are a big brand name or a small business, one thing is for sure, you NEED to ship your product out to the consumers. But what does it take to ship alcohol? 

When shipping alcohol you must have certain permits and meet regulations to ship it safely and most importantly, legally in the United States.  

What Are the Regulations for Shipping Alcohol? 

Here is where things get tricky. When shipping alcohol, you must follow certain rules, but the United States does not have one set of rules for transporting alcohol. This means that all 50 states in the U.S. have different rules and regulations to follow. For example, in Delaware, carriers must abide by the Delaware Office of Alcohol Beverage Control Commissioner rules but carriers traveling through New Mexico must follow the Alcoholic Beverage Control.  

Before arranging your shipment of alcohol, you must be aware of each state’s regulations for the transportation of it. Find out what you need to know about a certain state’s requirements by clicking on the link below: 

Making Shipping Alcohol Easy with a 3PL 

No matter if your company is big or small, selling beer or wine, everyone must follow these rules when shipping alcohol. However, ensuring the carrier has the proper permits can be a pain-stacking task. By using a 3PL, like Trinity Logistics, you’ll gain access to a network of strong carrier relationships and Team Member experts with experience in the regulations for shipping alcohol. 

Working with a 3PL means you’ll have someone on your side to help all the backend logistics work so you can focus on making and selling the best product. Plus, we offer a variety of shipping solutions for you, from less-than-truckload shipments to temperature-controlled intermodal, we have the shipping solution you need. 

We often will hear from a Freight Agency on how their business has become stagnant while partnered with either small or start-up brokerages. This could be for several reasons. For one, no business will grow unless the main driving force – which is YOU – is 100 percent committed to its success.

In fact, many of the single-person Freight Agents we have seen with great success in the past five years have a focused passion that affords them no “Plan B”. They are so determined to make their small freight agency work that they don’t even consider failure as a potential option. Having that hunger is essential but finding a partner to support your growth is vital. When considering who that partner should be, it’s important to consider several things, such as;

WILL CARRIER PARTNERS EVEN TAKE MY FREIGHT?

The days of only being a point A to point B truckload-only Freight Agency are fading. Customers have unique shipping challenges that need unique shipping solutions. Therefore, it’s important to ensure your Freight Agency’s partner has a vast network of carrier partners.

As important, is their reputation among the carrier community. It must be strong enough to foster relationships that promote carriers consistently working with them versus having to always rely on “one and done” carriers. Find out how often carriers seek repeat business with the partner company you’re considering. If it happens a third of the time or less, that could be a warning sign that carriers may give your company a shot, but the relationship doesn’t progress for whatever reason.

WHAT OPERATIONAL SUPPORT IS AVAILABLE TO MY FREIGHT AGENCY BUSINESS?

Typically, most Freight Agents are well-versed in truckload operations as that is where most get their start in the industry. But shipping customers have needs that don’t just require a full truckload of a product being moved.

Does your partner company have a strong relationship with less-than-truckload (LTL) carriers that will provide competitive service and rates? Will you have a team of experts to assist you with those non-traditional freight moves, like expedited, drayage, or international? What about a shipper customer with more complex needs, like a transportation management system to help manage their business?

As you look to grow with your shipper customers, the last thing you want to do is tell that customer, “Sorry, we can’t support that type of move.”

WHAT ONGOING EDUCATION IS AVAILABLE TO ME?

People that are successful in any business typically have a thirst for knowledge. It’s not just about learning something new, it’s also about refining and sharpening the saw on things they have known for years. Does the company you’re looking to partner with offer education and training sessions to assist in that endeavor?

And if so, are they just focused on mode education? Or operational or technical education? What about things that are not directly tied to the day-to-day but are important – like succession planning? Find out how the company you consider partnering with will support your Freight Agency and you as a person.

HOW INVOLVED WILL I NEED TO BE IN NON-REVENUE GENERATING ACTIVITIES?

The sale does not end when the shipment delivers. That sale needs to continue all the way through the administrative support side of the freight transaction. But how much of your time will that gobble up?

If the partner company you’re considering indicates they will do those things on your behalf, what are their processes for those support measures? It’s great when they help get a carrier set up, but at the speed at which the freight industry moves, you know how valuable minutes are, let alone hours of waiting.

And not just normal processes, but not every shipping customer or freight move fits neatly in a box. So how will those needs be met when exceptions occur? Let’s face it, giving a partner company a percentage of the gross margin, you make on a shipment should absolutely come with a clear picture of how they will support your Freight Agency, your shipping customers, and those relationship carriers you have worked hard with to gain their trust.

Ask those tough questions about what happens when this occurs or how quickly a dispute or special need be managed. Remember, the company you partner with needs to be an extension of you and the freight agency you have created.

CHOOSE TRINITY LOGISTICS FOR YOUR FREIGHT AGENCY

We realize you have a choice in who you’d like as your freight agency’s partner. However, Trinity Logistics can help your business grow and remain successful regardless of your freight agency size.

Trinity Logistics has over 30 years of experience aiding in the success of our Authorized Freight Agent offices, as well as offering many extras for our Authorized Agent network. So, if you’re looking for a long-term partnership that is supportive of your growth and offers you continued education to stay competitive, we’re more than happy to get connected.

If you’d like to talk more about how Trinity can support your journey in growing a successful business, feel free to contact our Agent Team by phone at 800-846-3400 x 1908 or click the button below.

If you’re a company that ships products, you need to learn about all shipping options available to you. This allows you to manage your costs better while keeping your product moving. When applicable, freight consolidation is an option that can save on your shipping. There are also many other benefits to consolidation. We’re here to help you better understand what freight consolidation is and what it can offer your logistics.

WHAT IS FREIGHT CONSOLIDATION?

Freight consolidation is when a shipper combines multiple shipments within a region into a single load hauled by a carrier to a destination region. The load gets broken down into smaller parts and delivered by a regional carrier to their many destinations. Or vice versa, they get picked up by a regional carrier to merge into a single shipment and delivered to their destination. Freight consolidation is ideal for shippers who frequently move a few pallets or smaller amounts of product. 

WHAT ARE THE BENEFITS?

Savings

Often, shippers will only use half or two-thirds of a trailer but still pay for the entire space. Whereas, with freight consolidation, you can earn preferred rates and optimize your logistics. Most importantly, you save time and money. 

By consolidating your smaller, regional freight, you can avoid paying a higher rate. By shipping your freight all at once instead of sending loads individually, you’re able to pay bulk rates. 

You can also avoid the costs that come along with using storage sites, inventory management facilities, and your own fleet of vehicles. Freight consolidation providers can provide these for you to better manage your shipment until its delivered. You won’t have to store your shipment on your own. Instead, you’ll be able to send it to the facility where it will ship to your retailers. This will help streamline the process should you need more inventory. 

Taking it a step further, you’ll also have fewer trucks on the road. As a result, you’ll be spending less on fuel and spending less per mile since it will be on one truck instead of many. The savings can be significant enough to make a big difference in your company’s bottom line. This can be a real difference for mid-sized and smaller businesses that see their profits cut by their shipping costs. 

Reduce Risk

You’ll also see increased security. Damaged freight continues to remain a lingering issue for shippers. Things happen in shipping and can be the reality of doing business. Consolidated shipping is not only more cost-efficient, but it reduces the on-again, off-again handling of your freight. Ultimately, when using an experienced shipper and consolidating your freight, your products will be in safer hands. 

And not only that — it will be in those hands less often. Having your freight consolidated also means that it will be on fewer trucks, making the odds smaller of it being in an accident. 

It goes beyond safety too. Freight consolidation also benefits through added reliability. Because your product is handled less, there is a lower risk of something going missing or delivering to the wrong place. There’s also less of a chance that something will interrupt your delivery, causing it to be late. This all adds up to you gaining peace of mind and having happy customers on the other end of your shipment. 

Improved Flexibility and Time Management

Freight consolidation will improve the flexibility of your shipping needs and make your orders more timely. Freight consolidation often offers faster transit times and reduces wait times for transporting small loads. By storing your freight at a consolidation facility, your products will be ready to go when needed. This improves your timeline and inventory flexibility, which your customers will appreciate. 

Changes happen in orders and can throw things into a real mess sometimes. Yet, freight consolidation will not hinder your ability to get your products to your customers on a short turnaround. Through a consolidation strategy, you can get your freight delivered on your schedule. Expert providers will help you put a plan into place so your freight gets on a truck and the road while better utilizing truck space and time.

Better Visibility and Control

With consolidated shipping, your visibility improves, as does your control. Let’s say for some reason, quality control alerts you that there’s a problem with your shipment and it’s already been shipped. Normally, you would have to wait for the supplier to send a replacement, meaning your delivery timeline is now out of your hands. In contrast, consolidation allows you to perform quality control measures as soon as the product reaches the warehouse. This reduces the chances of losing time and control due to unforeseen problems.

Using freight consolidation also gives you more control over your due dates and production schedules. You’ll be able to manage the entire distribution chain on your own or with a logistics partner. 

Improved Relationships

This process not only benefits you but your customer or retailer too. By shipping smarter, you’ll be able to build better relationships with other companies, customers, and your carriers.

First, you can establish relationships with other businesses that use LTL shipping. If you find another company that ships a similar product or sized load on the same schedule to a shared retailer, you can establish a shipping partnership. This partnership can help reduce costs for both of you and build smarter loads through shared freight consolidation shipments.

As for your customers, they’ll appreciate that you’ve gotten together for more efficient shipping since they work with both companies. They’ll also appreciate the savings that freight consolidation provides. 

Having the right carrier relationships will make it all happen for you. You’ll need a carrier relationship you can rely on to manage your orders and make sure products deliver on time. Perhaps your products have special needs that your carrier will have to accommodate. Not having a good relationship established won’t reassure you that your shipment will turn out fine. Having consistent relationships with carriers can also lead to you receiving better pricing. 

CHALLENGES WITH CONSOLIDATION

Finding Carriers

Because freight consolidation can seem complicated, not all carriers are willing to haul them. Even when you can find a carrier willing to transport your consolidated shipments, be sure that you are well-informed and charged appropriately. Partnering with a third-party logistics company (3PL) can help assure you find a carrier to haul your shipment and get a fair rate for it.

More Time Planning

Although it can save you time transporting, consolidated shipping does need some extra time spent organizing and planning. You’ll need to be aware of factors such as pricing, dimensions, timing, and other specifics to guarantee that your shipments arrive both safely and on time. 

WHAT’S HOLDING YOU BACK?

Freight consolidation can save you headaches. There are many businesses using freight consolidation to help streamline their shipping process, get products to their customers faster, and help to build and maintain relationships. However, it’s crucial you have a complete understanding of how consolidation works to ensure proper delivery. 

One of the best practices of consolidated shipping is to use an experienced provider. By working with an experienced provider, you’ll be able to overcome the challenges that come with freight consolidation and solely reap the benefits. 

Luckily, here at Trinity, we’re experts in freight consolidation. By working with Trinity, you’ll gain peace of mind knowing your shipments are taken care of. Our Team of experts can help you plan and organize your shipments, recommend freight consolidation when it’s suitable, and you’ll gain access to our vast network of carrier relationships.

If freight consolidation is a shipping method you’re interested in but need guidance on, we’re here to help.

AUTHOR: Christine Morris

Hello there. I’m Holly, Trinity’s friendly neighborhood freight Agent Recruiter. 

Every day I have the privilege of working with our Authorized Agents as well as finding new freight agent businesses to welcome into the Trinity family. This has given me a bird’s eye view of what it takes to run a successful freight agent business. And I can tell you, IT’S HARD!!! It’s a grind. It’s a hustle. It requires a BIG dose of grit and determination. But it’s in our blood! We thrive on the fast pace, the opportunity for unlimited income, and the flexibility of running our own show. 

With all that being said, I’m extremely proud of the tools, resources, and personalized support Trinity provides to our Authorized Agents daily. While I could go into all the things we can do to help support your freight agent business, today, I’ll settle for the opportunity to introduce you to four unique resources we provide our Authorized Agent network to make their days easier and their businesses more profitable. 

SAVE TIME WITH RFPs

Do you find Requests For Proposals (RFPs) an annoying time suck? Not anymore! At Trinity, we take care of the heavy lifting for you. 

Trinity’s Authorized Agents have full access to our in-house Pricing Team for RFPs both large and small. Our Team works hard to combine data from many market sources plus our extensive internal lane history to compare a total of nine data points. That’s some impressive wizardry, I tell you! This will not only save you time from figuring out the right pricing but also give you confidence that the pricing details you share with your customer are spot on. 

And that’s not all! We also provide you with real-time market-specific rates focused on your customer’s needs. This way, you can be as hands-on or hands-off in the process as you choose. 

AND DON’T WORRY ABOUT CAPACITY

You’ve just saved time on the pricing aspect of your RFP. It’s complete, and you’ve won your lanes, but what happens next? 

You get on the phone with your relationship carriers for their rates and volume commitments. In an ideal world, the rates are great and there’s plenty of capacity. Awesome! Time to get back to helping your customers and growing your freight agent business. 

But how often does that really happen? Often, your relationship carriers don’t run those new lanes, don’t have the capacity to commit, or ask for rates above the market. So, what do you do then? Most likely, head on to those dreaded load boards. 

Here comes Trinity to save the day. Our Authorized Agents have full access to our Carrier Procurement and Development Team. This Team of Trinity experts will take the data from your RFP, find you capacity using our proprietary lane matching technology and then get rate agreements in place for COMMITTED capacity to service your customer’s needs. 

So, if you often work with RFPs for your customers, go ahead and press the easy button with Trinity!

WORK SMARTER, NOT HARDER

Are you looking for a deeper dive to uncover your most profitable freight?  We’re here to help you with that! By using your load history, our Pricing Team will provide you with a Network Analysis to give valuable insight into your most profitable lanes. With this data in mind, you’ll be able to focus your sales efforts on the markets that produce the highest margin to help you reach your freight agent business goals. We’ll help you work smarter, not harder! 

EASILY DIVERSIFY YOUR FREIGHT AGENT BUSINESS

One more thought for the day; let’s say you specialize in full truckload freight. In fact, you’re such an expert that you can almost move it with your eyes closed.

But in this constantly evolving freight market, your customers ask you for help with all kinds of other weird stuff like less-than-truckload (LTL), intermodal, drayage, ocean or air, expedited freight, technology solutions, warehousing, e-commerce…maybe even a total outsource!

With you being a full truckload shipping expert, this may sound intimidating! And the last thing you want to do is send them somewhere else and risk that “other guy” poaching your freight.

There’s no longer a need to worry! Trinity Logistics has you covered. We offer full operations teams for our Authorized Agents to handle ALL other modes besides full truckload. Pair that with our parent company, Burris Logistics, and their opportunities, and it’s simple. You bring the opportunity, and we do the rest. All you need to do is sit back and collect the extra margin for your growing freight agent business.

Additionally, we provide you with monthly mode training classes so you can learn and be confident in what you are selling. There’s no need to be the subject matter expert on all modes when you have Trinity Team Members to support you and your freight agent business. 

JOIN THE TRINITY FAMILY AND BEGIN GROWING YOUR FREIGHT AGENT BUSINESS

Trinity Logistics has over 30 years of experience aiding in the success of our freight agent businesses, with many of our newer businesses seeing a 50 percent increase over a two-year period from joining. Consider joining our Authorized Agent Network today so you can gain more time to focus on your customers, generate more revenue, and we’ll focus on everything else. 

To learn more about our Authorized Agent program and all the ways we can save you time and help you build a successful freight agent business, feel free to contact our Agent Team phone at 800-846-3400 x 1908 or click the button below! 

With multiple modes of transportation to choose from it can be a hard decision to find the right one for your shipping needs. The two most commonly used modes are truckload (TL) and less than truckload (LTL). They may seem similar, but they have some significant differences. Whether you have only used one mode and are thinking about expanding to another or maybe your business is growing and you are looking at a different shipping option, Trinity Logistics can help you find the best solution for your shipping needs.

TRUCKLOAD VS LTL: HANDLING AND TRANSIT TIME

Truckload: Shipments moving full truckload will be the only shipment on that trailer. Once the shipment is picked up at the shipper’s location the freight will not be moved off the trailer until it reaches the consignee. Transit time with this mode tends to be shorter and more controllable since the freight remains on the trailer and will only be handled by a single carrier.

LTL: This mode allows multiple shipments from different shippers to be on one trailer. The shipper is essentially sharing the trailer with other shippers. Freight will move through several different terminals and be taken on and off the trailer multiple times. Transit time will vary due to different factors such as weather, higher freight volume, or assessorials that may require more time at either the shipper or receiver (delivery appointments, liftgate, etc.)

TRUCKLOAD VS LTL: WEIGHT AND SIZE OF SHIPMENTS

Truckload: Shipments ranging from 24 to 30 pallets depending on trailer and pallet size. The weight of a truckload shipment can vary drastically between light shipments around 5,000 pounds to heavier capacity loads around 45,000 pounds.

LTL: Shipments that are 1-10 pallets and generally under 20,000 pounds. There are different rate options depending on the size of the shipment. If a shipment consists of 6 pallets and/or weighs over 5,000 pounds this may qualify for spot quoting, which can be more cost effective in some cases.

TRUCKLOAD VS LTL: COST PER SHIPMENT

Truckload: When shipping truckload, you have use of the full trailer, even if the freight does not take up the entire trailer space. The cost of shipping truckload completely depends on the market. Unless there is an arranged contract with a carrier, pricing can change and fluctuate with the market and capacity.

Rates on truckload vary on some constantly changing factors: shipment weight, fuel costs, different seasons, and lane. Trinity Logistics works with our carrier partners through phone, email, or digital freight matching applications to find the best rates for our customers.

LTL: Cost tends to be the biggest difference between LTL and Truckload. Unlike truckload, the cost per shipment has many different variables that determine the LTL rate. LTL shipping is regulated by the National Motor Freight Traffic Association (NMFTA), which classifies and assigns an NMFC (National Motor Freight Classification) code to different freight commodities. These codes greatly impact an LTL rate and they indicate the commodity’s density, liability, and ease of transport.

With LTL shipments the rate is determined by the origin and destination cities, states, and zip codes, the freight’s classification(s), number of pallets, pallet dimensions, and total weight. If any additional services (accessorials) are needed those will each have an additional fee added to the final rate. For example, if a shipment is delivering to a construction site (limited access delivery) and a liftgate is needed at the time of delivery a carrier would charge an additional fee for each service.

TRUCKLOAD VS LTL: REEFER AVAILABILITY

Truckload: Reefer trailers are fairly common and readily available. In general, modern temperature-controlled trailers can range from below zero to 70 degrees. Since it’s only your freight on the trailer, the shipment can move on the schedule and temperature you need. Besides temperature monitoring and rate differences, refrigerated shipments aren’t all that different from a dry truckload shipment.

LTL: Refrigerated LTL shipments are a bit different than dry LTL shipments. Most reefer LTL carriers run on strict schedules that are based on certain lanes and temperatures. For example, a refrigerated LTL carrier might pick up in Los Angeles on Thursdays and Fridays only, and may only run at 45-50 degrees. Multiple customers’ freight is shared on a single reefer LTL trailer with similar temperature ranges to maximize efficiencies for the carrier since a lot of carriers operate on appointment schedules that are set and routed a day or more in advance. This can make finding an available reefer LTL carrier difficult at times, especially on short notice. If you’re an LTL shipper who ships temperature-controlled freight and you have the potential to size up to truckload, this is a situation where it could be a great benefit for you to do so.

TRUCKLOAD VS LTL:  BENEFITS

Truckload

• Dedicated truck for only your freight
• Time sensitive and high value freight
• Less handling of freight

LTL

• Cost effective option for freight that does not require a full trailer
• Flexibility with shipping and delivery times
• More service options (residential delivery, inside pickup and/or delivery, liftgate etc.)

SO, WHICH MODE MAKES SENSE FOR ME?

LTL and Truckload both have their advantages. The best option for your freight depends on your needs, freight volume, budget, frequency, and deadlines.

Our Truckload and LTL experts can answer any additional questions you may have and help find the right mode for your shipping needs.

Author: Christine Morris

Whether those buying your product are meat-eaters or vegetarians, gluten-free, or dairy-free or they’ll try anything under the sun – we all have to eat. All food must make its way from farms and factories to the dinner table. We all know that this multi-step process is particular and sensitive. Shipping frozen and refrigerated food together can be a recipe for disaster if not done right. The technicalities involved in packaging, warehousing, and transporting these goods are specific and time–sensitive. Let’s look at the logistics of frozen and refrigerated shipping and see how your product ends up safely on dinner tables. 

Shipping temperature-sensitive items? Check out our Temperature Shipping Guide for temperature suggestions?

Refrigerated/Frozen Food Shipping: LTL vs. Truckload

The process of shipping food differs between truckload and less-than-truckload (LTL) shipments. Let’s look at how these two modes differ when it comes to shipping your frozen food. 

LTL

When you work with a refrigerated LTL carrier, you likely know that they have specific days that they pick up, depending on the region. Other temperature-controlled products traveling within that region in the same temperature range will be on that truck. 

The LTL carrier will pick up all these shipments within a specific window and deliver them the following week. Depending on the size of your business and the frequency of shipments, you may find it challenging to keep track of the various pick-up and delivery windows for specific carriers. Visibility of your shipment is imperative to ensure your product arrives safely to the store and in peak condition.  

Truckload

Large shipments of dairy, frozen meats, boxes of bananas, lettuce and watermelons, cans of soup, ketchup, you name it, can be shipped via truckload from distributors to grocery stores. Truckloads full of items leaving one location and heading to the same destination with the exact temperature requirements can be shipped together. However, if this isn’t the case for your product, remember to note this on your instructions for the carrier moving your freight. 

Since these trucks typically have one origin, one destination, and one driver, there aren’t necessarily specific days of the week that these are picked up. However, receivers may have specific days for delivery. Ensure your product arrives in peak condition by coordinating the pick-up and delivery times appropriately so food does not spoil. 

Grocery Delivery Services

The typical grocery store shipments are pretty cut and dry with how goods arrive at the loading docks. The waters get muddied up when it comes to services designed to help busy people get groceries without ever stepping foot into a store. 

Consumers can buy everything else online, so why not food? Grocery delivery services like Peapod, Walmart Grocery Delivery, Instacart, Freshdirect, and Amazon Fresh have turned e-commerce into a giant food pantry for busy people. In a five-minute website visit, people can add their groceries to a virtual cart and have the goods arrive on their front step the following day. 

While grocery deliveries are incredibly convenient and competitive price–wise for the average consumer, it’s a rather complicated process with a small profit margin for shippers. 

These last-mile grocery shipments are so tricky because of the precise instructions and temperatures for the items within a single shipment. Companies have a window of around 20 hours to get groceries from the warehouse to a customer’s fridge. Any moment that the temperature dips below the requirement could zap away the shelf life of your product. 

There’s also difficulty with grocery delivery because certain products cannot be shipped with others. Some produce items can’t be packaged in the same bag as others. Refrigerated items such as milk and cheese shouldn’t reach the temperatures that frozen microwavable meals demand and vice versa. 

Some of these grocery delivery services have refrigerated trucks that carry the groceries from house to house, while others do the temperature control within the grocery totes, using insulated boxes, large ice packs, or dry ice. 

Drivers who deliver these shipments must be more conscious about delivery windows to ensure that each food stays exactly how it is supposed to be, so the integrity remains when the bags make their way from the front step into the kitchens of consumers worldwide. 

Meal Service Delivery Kits

Meal Service Delivery Kits from providers like HelloFresh, Blue Apron, Green Chef, Sun Basket, and Plated are handled a little differently from grocery delivery service. 

Shoppers who want pre-portioned ingredients to prepare two or three meals a week for their family will sign up for these services. Ultimately, the providers, like HelloFresh, will have a preselected menu for the week. 

In this case, the providers are the ones deciding what produce, grain, dairy, and meat can be packaged together. These deliveries arrive at customers’ homes in insulated cardboard boxes. Meats are typically at the bottom of the box covered by large ice packs, with produce and dry items packaged on top. 

These deliveries are a little less complicated and don’t require immediate attention from the customer to stay fresh. While there are instructions to unpack in the fridge as soon as possible, food can stay cold with gel ice packs if customers are not home at the time of delivery. Typically, these items are kept at refrigerated temperatures and don’t fall into the realm of frozen food shipping. Proper packaging during this time helps maintain the integrity of your product. 

Multiple carriers still come into play to get food delivered from the meal service distribution centers to the doorsteps of customers, many times parcel companies like UPS and FedEx complete the last leg of delivery. These carriers need to have the knowledge and expertise of shipping frozen and refrigerated food. This will ensure that the meal kits are delivered properly and are safe for the customer to eat. 

Categorized Subscription Boxes

Subscription boxes have become a major trend in the food industry. Unlike the full grocery delivery services, these boxes differ as they often only offer a specific type of commodity. Examples of food subscription boxes are Butcherbox, Misfits Market, Jeni’s Pint Club, Carnivore Club, and Wine Down. 

These categorized subscription boxes are even less complicated to package and deliver than the Meal Service Delivery kits. Since all items are in the same category and require similar packaging and temperature control, there is no need to make sure certain items are at the bottom with more sensitive items at the top of the box. 

All items are packaged like the meal kits inside an insulated cardboard box covered by large ice packs and delivered the same way. Companies like ButcherBox can warehouse and deliver their boxes in one to two days with services like Direct-to-Consumer through our parent company, Burris Logistics. 

Third-Party Logistics Frozen Food Shipping

Originally published July 7th, 2017 By Brittany Siegel. Updated by Victoria Dalton.

Does the COVID-19 vaccine have your cold chain logistics worried? If not, you should be taking it into consideration. 

Everyone’s over the pandemic. We’re ready to be back attending public events, traveling to popular destinations, have our kids in school full time, and more. So much of 2020 has had to cancel or make the move to virtual and it’s not the same. Additionally, here at Trinity, the health and wellbeing of our Team Members, Authorized Agents, Carriers, and Customers is our number one priority.

Pfizer, Moderna, and others have quickly turned around vaccine solutions, making the light at the end of the tunnel seem in reach. With everyone looking to gain some sense of normal back into their lives, it means all hands will be on deck for the upcoming vaccine distribution. That means other cold chain commodities, will fall lower in priority. How will this affect your cold chain logistics?

THE IMPORTANT ROLE OF COLD CHAIN LOGISTICS FOR A COVID-19 VACCINE

Vaccines are fragile. Most have to store at specific colder temperatures to protect them from deterioration. If left out too long or exposed to fluctuating temperatures, vaccines can lose their effectiveness. According to the World Health Organization, one in four vaccines loses its integrity during transit. Due to their fragility and the extensive attention to detail that the logistics sector has to maintain, roughly 80 percent of a vaccine’s cost comes from its storage and transport. 

Usually vaccines transport in temperature ranges of two to eight degrees Celsius. Currently, nine COVID-19 vaccines are in their Phase 3 trials, with two, Pfizer and Moderna, being very close to distribution. Because of the quick turnaround the world is seeking, these vaccines are containing higher protein bases which need ultracold temperatures, as low as minus 80 degree Celsius. Those receiving vaccines will need to get two doses, each about three to four weeks apart. Over time, vaccines will be developedrequiring more typical refrigeration temperatures and single doses. Regardless, cold chain logistics will continue to play a vital role in the distribution of a COVID-19 vaccine and for now, the specifications will be strict. 

ALL COLD CHAIN HANDS ON DECK

Currently, Pfizer expects to produce and distribute up to 50 million doses of their vaccine in 2020 and 1.3 billion in 2021; Moderna expects 20 million in 2020 and anywhere from 500 million to one billion in 2021. Not to mention the other vaccines that will make their way as well. It is estimated that to immunize 7.8 billion people worldwide, 10 billion doses of a coronavirus vaccine will be needed.

The FMCSA recently announced their most recent extension of the Hours-of-Service waiver to February 28^th and included carriers transporting COVID-19 vaccines. This effort is expected to be the biggest challenge the logistics sector has ever faced. Currently, logistics experts are struggling to plan ahead because of the lack of very specific information that they need to know about, such as the packaging, amount of dry ice needed to maintain temperatures, warehousing, equipment needed, and more. 

Shipping temperature-sensitive items? Check out our Temperature Shipping Guide.

AREAS TO WATCH

Through Operation Warp Speed, Moderna and other upcoming vaccines will deliver to the Mckesson distribution center in Irving, Texas, and then arranged deliveries to hospitals, nursing homes, and other determined points. Moderna will manufacture its vaccine in New Hampshire, Pennsylvania, and Indiana. 

Pfizer, however, has chosen to not distribute through Operation Warp Speed. They manufacture their vaccine in Michigan and plan to ship with transportation providers such as UPS and FedEx to locations around the country. They’ve chosen to directly ship to gain greater control and real-time insights into the status of their frozen vials. 

HOW IT AFFECTS CAPACITY

Obviously, reefer capacity is going to be needed for vaccine distribution. But, it’s already tight. If you’re in the cold chain, shipping temperature-controlled items, prepare to continue paying premiums for this service.

Recently, reefer rejection rates have been at almost 50 percent. That means almost one out of every two reefer shipments are being turned down by carriers. When the rejection rates are higher, the tighter capacity is, and the higher cost for you to get your cold freight moved. Reefer rates are already 20 percent higher year-over-year due to increased consumer demand while spending more time at home. 

WHAT THIS MEANS FOR YOU

If you ship temperature-controlled goods, the upcoming vaccine distribution efforts should be a concern for your business and logistics, especially if you regularly ship through less-than-truckload (LTL). Many top tier transportation companies such as UPS, FedEx, and DHL are ready to help Operation Warp Speed in the vaccine distribution. Everyone knows the vaccine distribution is the highest priority, but transportation providers also know they will be well compensated for their service of transporting it. This means other cold chain commodities will be pushed further down in priority. This will only continue on as more COVID vaccines become available to be distributed and until risk of COVID is greatly reduced. In the form of some ultracold transportation logistics, winter is coming and the demand for reefers will continue to rise. 

SHIPPING COLD CHAIN? WHAT YOU CAN DO TO PREPARE

Communicate.

Get ready now. Start talking to your relationships and providers to make sure you will have trucks to move your freight. Talk to your customers. Let them know now that things may slow down or get behind with the upcoming and expected vaccine distribution efforts.

Things may be getting tougher for you, but I think we all know this is good. We’re one step closer to returning to some sense of normalcy. Hold on, because the light at the end of the tunnel is there. It’s now in reach. We’re just in for a few more bumps in the road, but we’ll make it. 

Looking for an expert in cold chain logistics? 

Author: Christine Morris

“Fall is in the air” is something we like to say this time of year as the air becomes a little crisper, the leaves start to change color, and popular autumn flavors like pumpkin spice start rolling out. With the changing of seasons also comes the changing of products and produce that need to be shipped to fall lovers across the globe.

Fall shipping means truckloads of watermelons are traded for truckloads of pumpkins, pallets of tomatoes make way for pallets of fresh turkeys, and more fun-size candy shipments begin making the trek to stores in preparation for Halloween.

In this blog, we wanted to talk about the fun behind fall shipping: what we see more of in the autumn months and how a 3PL can help you get those shipments delivered before winter rolls in.

Fall Produce

When flourishing corn fields become corn mazes, it’s also the time that pumpkins start to plump on the vine. We start to see more less-than-truckload and truckload shipments of pumpkins, gourds, and certain types of squash from our produce customers. Fruits like apples, pears, grapes, citrus, and cherries become popular, shipped from the grower to produce markets and grocery stores. Other cold weather crops like broccoli, cabbage, and cauliflower are shipping more frequently from the East Coast when fall begins to peak.

A 3PL, like Trinity Logistics, makes sure that all these pumpkins, pears, and produce get to your grocery stores. Trinity will communicate with the carrier arranged throughout the entire shipment process to ensure that all of your freight is delivered safely and on time.

Halloween Candy

Who didn’t love putting on a costume and collecting candy from neighbors far and wide? Americans last year spent more than $2.6 billion on candy for Halloween. That breaks down to more than 600 million pounds of confection, equivalent to the weight of six Titanic ships! If all of that was packed into trucks, that would be more than 1400 full truckloads. Retailers from coast to coast are stocking up on all types of candy to get their share of the “holiday goodies.”

Logistics companies see a strong increase in business during the sweet tooth season that is Halloween. Shipping candy can be tricky, especially when temperatures are high. No one wants their once solid candy bar to be delivered as a gooey chocolate mess. Utilizing a temperature-controlled truck can help prevent this issue and prolong the shelf-life of the candies being shipped.

Early Bird Gets the Sale

For traditionalists, holiday shopping no longer starts Black Friday or even Thanksgiving Day. In 2010, Best Buy began their Christmas sales November 1, with other department stores following suit just one day later. Since then, holiday decorations and retail campaigns for Christmas have crept right alongside Halloween costumes and candy.

The earlier sales mean earlier access to consumers with their specific holiday shopping budgets and more shipments of wrapping paper, ribbon, packaging, decorative tins, and chocolate, all of which we can help arrange. Trinity Logistics will be busy helping farms and factories ship their holiday wares to shelves, non-profits, and online shoppers very soon!

If you enjoy any of these products regularly, it arrived to store shelves thanks to a truck!

If your company produces any of these favorites, we can help make fall shipping simple. Just tell us a little bit about your shipment and we’ll give you a quote!

There’s a famous quote by Carl Barks that says, “Work smarter, not harder”. This idea can make your personal life run smoother, but what about your business? Choosing to partner with a 3PL (third-party logistics), like Trinity Logistics, will save you time and increase the efficiency of your business.

Reduce Your Risk

If you’re selecting carriers on your own, are you examining their operating authority, insurance information, and safety ratings? Carriers in our network are checked in our system on a daily basis for compliance. You can feel confident that we will only place your freight with a qualified carrier.

Capacity Fluctuates

A lot. Changing regulations, rising costs of operating a truck, and disruptions in the industry are all affecting truck drivers. The natural ebb and flow of available trucks is difficult enough to keep up with. Shifts can happen overnight, so having a partner on your side fighting for capacity is key to success. We have access to a base of over 70,000 authorized carriers, meaning that we can always find a way to get your truckload freight from Point A to Point B, no matter the demand for equipment.

Time Is Of The Essence

It can be tedious to spend your day routing your own freight, tracking freight, and managing the day-to-day issues that can occur (delays, breakdowns, blown tires, etc.). Luckily, we’re experts and we can take this responsibility off your hands. We take care of any issues that arise so you can focus more on maintaining the core elements of your business.

Gain Peace of Mind

Partnering with a 3PL means you don’t have to worry about your logistics. Arranging freight transportation can be complex at times and that is where a 3PL excels. Because we work with a variety of industries, modes, and technologies, we know just what to do in any situation. Due to the nature of the business, we’re quick on our feet and able to adapt to changes. Our reputation and expertise speak for themselves, and you can trust that you’re working with one of the best in the business.

Find a New Solution

Partnering with a 3PL can present you with new and unique transportation freight solutions. You could consider consolidating your LTL shipments into one truckload shipment or get a supply chain analysis with Managed Services. A 3PL gives you that opportunity to see what may work best for your company, without all the extra work it would give you if you made that venture alone. And we have the expertise to see if there’s a different, better way for you to be shipping your freight while reducing your costs.

Everyone Else Is Doing It

According to a report by Armstrong & Associates, nearly 90% of Fortune 500 companies partner with a 3PL in order to simplify their lives and increase the efficiency of their business. Don’t be part of the other 10%!

Partnering with a 3PL will be beneficial to your company’s success. With our resources and expertise, Trinity can save you the headaches that come with logistics. Like Carl Barks says, “Work smarter, not harder”.

Originally posted February 7, 2013. Updated July 15, 2020 by Tori Dalton